--- title: AI Governance date: 2025-07-20T12:26:00+08:00 author: Jessica Kaitse canonical_url: "https://remedystudio.com.au/services/ai-governance-perth" section: Site Pages --- TRUSTED BY [ ![Black Duck Seat Covers }}](https://remedystudio.com.au/assets/uploads/images/logos/black-duck.png) ![Black Duck Seat Covers](data:image/gif;base64,R0lGODlhwgEBAPAAAP///yZFySH5BAEAAAEALAAAAADCAQEAAAIThI+py+0Po5y02ouz3rz7D4ZTAQA7) Black Duck Seat Covers Specialist Industry ](https://remedystudio.com.au/our-work/black-duck-seat-covers-website-rebuild) [ ![Trillion Trees }}](https://remedystudio.com.au/assets/uploads/images/logos/TrillionTreesLogo.png) ![Trillion Trees](data:image/gif;base64,R0lGODlhwgEBAPAAAP///yZFySH5BAEAAAEALAAAAADCAQEAAAIThI+py+0Po5y02ouz3rz7D4ZTAQA7) Trillion Trees Not-For-Profit ](https://remedystudio.com.au/our-work/trillion-trees-website-redesign) [ ![Whiteman Park }}](https://remedystudio.com.au/assets/uploads/images/logos/whiteman-park.png) ![Whiteman Park](data:image/gif;base64,R0lGODlhwgEBAPAAAP///yZFySH5BAEAAAEALAAAAADCAQEAAAIThI+py+0Po5y02ouz3rz7D4ZTAQA7) Whiteman Park Tourism ](https://remedystudio.com.au/our-work/whiteman-park-website-redesign) ![Parcel Propery }}](https://remedystudio.com.au/assets/uploads/images/logos/parcel.png) ![Parcel Propery](data:image/gif;base64,R0lGODlhwgEBAPAAAP///yZFySH5BAEAAAEALAAAAADCAQEAAAIThI+py+0Po5y02ouz3rz7D4ZTAQA7) Parcel Propery Property & Construction [ ![Comet Bay College }}](https://remedystudio.com.au/assets/uploads/images/logos/CometBayCollege.png) ![Comet Bay College](data:image/gif;base64,R0lGODlhwgEBAPAAAP///yZFySH5BAEAAAEALAAAAADCAQEAAAIThI+py+0Po5y02ouz3rz7D4ZTAQA7) Comet Bay College School ](https://remedystudio.com.au/our-work/comet-bay-college-website-design) --- ## AI governance in Perth that gives leadership a defensible position ![Screenshot 2026 04 15 at 10 30 12 am }}](https://remedystudio.com.au/assets/uploads/images/Screenshot_2026-04-15_at_10.30.12_am.png) ![Screenshot 2026 04 15 at 10 30 12 am](data:image/gif;base64,R0lGODlhwgEBAPAAAP///yZFySH5BAEAAAEALAAAAADCAQEAAAIThI+py+0Po5y02ouz3rz7D4ZTAQA7) AI governance replaces scattered staff behaviour with a documented organisational position. For most Perth schools and not-for-profits, practical working rules matter more than enterprise frameworks, clarifying approved tools, data that must never be entered, human review requirements, and accountability when issues arise. As AI use is already underway, scenarios like a staff member pasting family details into a public chatbot or a grant writer sharing beneficiary information highlight potential risks. Governance gives leadership a starting point to answer board questions before urgency escalates. [ Get in touch ](https://remedystudio.com.au/start-a-new-project) **where AI governance lands** ## What documented AI governance protects Documented governance improves clarity for staff, leadership, and those whose information passes through AI tools. Staff see clear boundaries before action. Boards have answers to emerging questions. The organisation is ready to show its position to funders, regulators, or auditors when needed. 01 ### Staff time goes back to higher-value work Staff have defined rules for approved and prohibited AI use, along with clear guidelines for required human review. This reduces risky judgment calls when a tool seems useful but poses real risks to data, the audience, or the output. The organisation depends less on individual judgment to protect sensitive information and maintain trust. ![REMEDYNOV2520 }}](https://remedystudio.com.au/assets/uploads/images/RemedyPhotos2025/REMEDYNOV2520.jpg) ![REMEDYNOV2520](data:image/gif;base64,R0lGODlhwgEBAPAAAP///yZFySH5BAEAAAEALAAAAADCAQEAAAIThI+py+0Po5y02ouz3rz7D4ZTAQA7) 02 ### A defensible position When board or executive questions arise about AI use, governance gives leadership a documented set of rules, accountability lines, and a review pathway. Leaders can communicate the organisation’s position clearly without needing technical translation. ![4 }}](https://remedystudio.com.au/assets/uploads/images/Bam-Creative/4_2025-10-30-130434_cgpj.jpg) ![4](data:image/gif;base64,R0lGODlhwgEBAPAAAP///yZFySH5BAEAAAEALAAAAADCAQEAAAIThI+py+0Po5y02ouz3rz7D4ZTAQA7) 03 ### Sensitive information protected The documentation outlines which information should never be entered into public AI tools, including student records, donor details, client stories, grant reporting, and other sensitive categories. Boundaries are in place before any breach, complaint, or audit occurs. For schools and not-for-profits, protecting reputation is as important as financial security. ![7 }}](https://remedystudio.com.au/assets/uploads/images/Bam-Creative/7.jpg) ![7](data:image/gif;base64,R0lGODlhwgEBAPAAAP///yZFySH5BAEAAAEALAAAAADCAQEAAAIThI+py+0Po5y02ouz3rz7D4ZTAQA7) 04 ### Speed within boundaries Governance defines where AI helps daily work and where human review is essential. Staff use approved tools to work faster, and the organisation stays accountable for what it publishes. Productive AI use spans communications, administration, reporting, and service delivery—ensuring both speed and protection. ![5 }}](https://remedystudio.com.au/assets/uploads/images/Bam-Creative/5.jpg) ![5](data:image/gif;base64,R0lGODlhwgEBAPAAAP///yZFySH5BAEAAAEALAAAAADCAQEAAAIThI+py+0Po5y02ouz3rz7D4ZTAQA7) **AI governance features** ## What every AI governance engagement includes Each engagement delivers documentation tailored to staff and leadership, built around actual tools, risks, workflows, and approval steps. Documents are written in plain English for daily use and structured for board approval without technical translation. ### AI Use Policy A position leadership can approve, explain and review as AI tools change Approved tools list Staff know which tools they can use and where to pause for review Prohibited use rules ### Approved tools list Staff know which tools they can use and where to pause for review ### Prohibited use rules Higher-risk behaviour is named before staff have to rely on personal judgement ### Data handling guidance Personal, sensitive, student, donor and client information has defined boundaries ### Human review requirements External communications and formal outputs get checked before they leave the organisation ### Workflow mapping AI use is connected to real tasks rather than treated as a vague technology question ### Board-ready summary Leaders can explain the organisation’s position without translating technical detail ### Review pathway A practical way to update the rules as tools, risks and obligations change over time [ Find out more about our AI services ](https://remedystudio.com.au/services/ai-services) **how it works** ## How an AI governance engagement works AI Governance is developed in stages: discovery, tool review, policy drafting, leadership review, and workflow alignment. Each stage delivers practical outputs that the organisation can use. By the end, documentation reflects actual team operations and equips leadership with a defensible position. 01 ### Discovery and risk mapping At the end of this stage, your organisation gains clarity on current AI use, risk-bearing workflows, and areas where staff need firmer rules before documentation. 02 ### Tool and use review At the end of this stage, your organisation understands which tools staff use, their specific purposes, and where approval, restrictions, or human review are necessary. 03 ### Policy and staff guidance drafted At the end of this stage, your organisation has plain-English documentation covering approved and prohibited use, data rules, review steps, and staff responsibilities, all described for daily use. 04 ### Leadership review At the end of this stage, the board or leadership team has a documented basis to approve the organisation’s AI position and a foundation for ongoing questions. 05 ### Workflow alignment At the end of this stage, governance connects directly to daily AI workflows, so staff use AI within agreed boundaries instead of working around them or avoiding useful applications. ![REMEDYNOV2516 }}](https://remedystudio.com.au/assets/uploads/images/RemedyPhotos2025/REMEDYNOV2516.jpg) ![REMEDYNOV2516](data:image/gif;base64,R0lGODlhwgEBAPAAAP///yZFySH5BAEAAAEALAAAAADCAQEAAAIThI+py+0Po5y02ouz3rz7D4ZTAQA7) Not ready for a full build? Start with a workshop. Remedy maps the work, identifies suitable use cases and produces governance documentation so the organisation has a safer place to begin. --- ## Frequently asked questions about AI governance ### What should an AI use policy for a school or NFP include? An AI use policy defines approved tools, prohibited uses, data-handling rules, human-review requirements, accountability, and escalation steps. For schools and not-for-profits, it addresses student, family, donor, client, and grant information specifically due to sensitive data risks. ### Does my school need a formal AI governance policy? Yes, if staff use AI for communication, administration, reporting, enrolment, marketing, or any work with personal information. A documented policy lets leadership manage staff use, protect privacy, and answer board questions. Without one, the school cannot show it has considered its obligations. ### How is this different from the Australian Framework for Generative AI in Schools? The Australian Framework for Generative AI in Schools sets national principles for responsible AI use in education. It does not specify school-level decisions, such as which tools to approve, what data staff can enter, what needs review, or what should be included in a school’s AI use policy. School-level documentation fills these gaps. ### What Privacy Act obligations apply when organisations use AI? The Privacy Act 1988 and the Australian Privacy Principles apply to the handling of personal information, including when it passes through third-party AI tools. The OAIC advises against entering personal or sensitive information into public generative AI tools. Without documented governance, compliance cannot be demonstrated in case of a complaint. ### Can governance come before AI workflow builds? Yes. Governance is often the right first step. It provides clear rules for tools, data, review, and accountability before staff use AI more extensively. Governance can also be built alongside workflow development when both are needed. ### Does my not-for-profit need AI governance? Yes, if staff, volunteers, or contractors use AI to handle donor content, client stories, grant reporting, service communications, fundraising material, or operational documents. For not-for-profits that answer to ACNC, donors, and funders, reputational risk is significant. Documented governance confirms information is handled with care essential to the mission. ## Start with a conversation. If you're planning a website rebuild or preparing for future growth, we'll help you map the next stage with clarity and confidence. It starts with a conversation about where your organisation is heading and how your website can keep up. [ Talk to Remedy ](/contact-us)